23-22 Lights & Power, Tree Trimming Services

BID 23-22

CITY OF ALEXANDER CITY, ALABAMA

LIGHTS AND POWER DEPARTMENT

TREE TRIMMING SERVICES

The City of Alexander City, Alabama, is requesting bids for tree trimming services for the lights and power department, per the attached specifications. A full copy of the bid and all addendums may be obtained at [https://alexandercityal.gov/rfps]. Proposals must be submitted in writing to the Alexander City Clerk’s office no later than July 24^th, 2023. All proposals bid number, general contractor’s license number, and opening date on the outside of the envelope. Proposals must be mailed or hand delivered to the address below. No proposals will be allowed to be submitted via fax or email.

Pre-Qualifications: All proposals of $50,000.00 and more must be submitted by a general contractor who is licensed in the State of Alabama or state of reciprocity. 

ADDRESS ALL RETURN ENVELOPES TO:     CITY OF ALEXANDER CITY

                                                                                    CITY CLERK’S OFFICE

                                                                                    281 JAMES D NABORS DR

                                                                                    ALEXANDER CITY, ALABAMA 35010

BID SOLICITATION SCHEDULE

                        Public Notice of Bid:                       July 10^th, 2023

                        Question Submission Deadline:      July 18^th, 2023, 5:00pm CST

                        Bid Due Date:                                  July 24^th, 2023 2:00pm CST

                        Evaluation Period:                           July 24^th – August 4^th, 2023

                        Anticipated Award Date:                 August 7^th, 2023

Contract Terms and Conditions

The City of Alexander City will publicly open and read aloud all bids on the date and time listed above.  Bids are to be opened by the City Clerk at City Hall located at 281 James D Nabors Dr, Alexander City, Alabama.  Bidders and authorized representatives are invited to be present at any bid opening.

Bids of $50,000.00 or more MUST have the bidder’s General Contractors License number listed on the outside of the envelope. Failure to do so will render the bid null and void. The City recognizes licenses issued by the state of Alabama and states of reciprocity. (Tennessee, Mississippi, Louisiana, and Arkansas)

Bids shall not be modified after the opening. Prices and notations should be in ink or typewritten on the form provided by the owner. All bid prices must be fully extended.  Bids must conform to any attached detailed specifications to be eligible for consideration. 

The start date of the contract shall begin on the date of the bid approval by the awarding authority. The anticipated award date for this contract is August 7^th, 2023.

All proposed contract services shall be firm for a minimum of 90 days after the opening date.

All Federal, State, and Local License and Fee requirements will be applicable.

All prices and percentages must be firm for the full term of the contract.

Contractor must grant the City of Alexander City a 30-day net payment terms without penalty.

The City of Alexander City prefers contractors that provide a sole source responsibility for all products and services provided under a resulting contract.  If the proposer requires the use of a third-party dealer, reseller or subcontractors to provide products or services, the proposer shall list the third party to be used and address how the products or services will be delivered.

In accordance with the State of Alabama Law, a 3% variance consideration may be given to those vendors located within the City of Alexander City, City Limits and Police Jurisdiction.

Bidders must be enrolled and in full compliance with the E-Verify Program and all requirements of Alabama Immigration law, Act 2011-535 (also referred to as the “Beason-Hammon Alabama Taxpayer and Citizen Protection Act”, or H.B. 658), as amended by Act No. 2012-491, including in part and effective January 1, 2012.

Proposers shall state if an indemnity clause will be required of the City by the successful bidder. Proposers shall include a sample of any indemnity clause which may be required to be signed. Type of indemnity may be justification for rejection of the proposal.

The City of Alexander City requires that the trade reference form (attached) be completed.

By Section 41-16-5, Code of Alabama 1975, with the submittal of a RFP, the prospective vendor represents and agrees that it is not currently engaged in, nor will it engage in, any boycott of a person or entity based in or doing business with a jurisdiction with which the State of Alabama can enjoy open trade.

If the vendor employs any persons in the State of Alabama, in accordance with Section 31-13-9, Code of Alabama 1975, Proposers shall demonstrate proof of enrollment in the E-verify program by completing the enclosed E-verify affidavit, or providing some other proof of enrollment. If the proposer employs persons (anywhere), the award of the bid is condition on the bidder not knowingly employing, hiring for employment or continuing to employ an unauthorized alien within the State of Alabama. Upon awarding of the contract where a written contract is to be signed, the contract will contain a provision whereby the bidder promises not to violate Federal Immigration Law.                         

Questions and Communications Regarding this Bid

All communications must be in writing, sent by email to, Joe Ray, Lights and Power Superintendent, [joe.ray@alexandercityal.gov ] Miles Hamlett, Purchasing Director [miles.hamlett@alexandercityal.gov], and Stephanie Southerland, Alexander City Clerk  [stephanie.southerland@alexandercityal.gov] . The subject line of the email must include “Bid 23-22”. All questions must be received no later than July 18^th, 2023 5:00pm CST.

A running response to all vendors’ questions will be provided as an addendum. The addendum can be found on the City’s website at [https://alexandercityal.gov/rfps].