Job: Purchasing Clerk

Department: Purchasing

Pay Rate: Grade 16

Hours: Day (Occasional Overtime)

JOB SUMMARY:

The Purchasing Clerk will assist the purchasing team with processing of City-wide departmental purchases, receipt of goods and services, and warehouse operations. Work is performed within clearly established procedures under the supervision of the Purchasing Agent.

PRIMARY RESPONSIBILITIES;

• Assist Department Heads with planning, coordinating and purchasing of logistical materials, goods and services
• Maintain vendor list for bids and quotes
• Assist with ensuring all purchases are made in accordance the Laws of Alabama, internal controls and procedures, and accounting best practices
• Provide administrative support and maintain records throughout the procurement process
• Interact and communicate with vendors to obtain quotes, supply purchase orders and maintain accurate/up to date vendor information, and following up with vendors in regard to late, missing, damaged, or incorrect goods.
• Coordinate incoming and outgoing shipments and pickups
• Process returns of goods for refunds, and equipment returns for service and repairs
• Assist and advise with warehouse operation oversite by setting proper reorder points and quantities, setting sale prices, running stock reports, demand projections of goods, and the maintenance of records 
• Assist the warehouse clerk as needed.
• Perform other job related work and duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• General Knowledge of the Alabama State laws and ordinances governing the purchase of goods and services.
• Knowledge of purchasing methods and procedures

• General knowledge of governmental budgeting practices and procedures
• Ability to plan and organize work and carry it through to completion
• Ability to establish and maintain effective working relationships with other employees at all levels of management, vendors and the public.
• Must possess solid communication capabilities (both oral and written)
• Must possess sound negotiation and problem-solving skills.
• Successful candidate will possess extreme attention to detail
• Possess ability to deal with sensitive and confidential information
• Ability to obtain an Alabama Underground Storage Facility, A/B Operator’s License within one year

QUALIFICATIONS:

• Be a graduate of an accredited high school or hold a certificate of high school equivalency (GED) and a minimum of 4-6  years of increasing complex work experience, with a demonstrated proficiency in procurement or a closely related field

-or-

Associates degree in Finance, Accounting, or Business/Government Management, Procurement, Supply Chain, or the equivalent coursework in a related specialized field and 2-4 years of procurement related experience

• Strong PC Skills, with a high level of proficiency in Microsoft Word, Excel and Access
• Must be willing to travel overnight to attend trainings and conferences and obtain certifications as required
• Must possess a valid Alabama driver's license with a driving record suitable for insurability
• Willing to work non-standard hours and overtime as required, and to be on call during storm events
• Must be willing to attend continuing education courses and workshops
• Be physically able to perform the essential functions of the position

POSTING DATES:   7/24/20 – 7/31/20

City Employees interested in this position should contact Kathy Railey at 256-329-6782.

Seniority alone will not be the determining factor.

External applicants may apply at City Hall or obtain application from City website at alexandercityal.gov and email to Kathy.railey@alexandercityal.gov

Alexander City is an Equal Opportunity Employer