City Clerk

Job:                           City Clerk

Department:          Clerk’s Office

Grade:                      25  

Summary:

Appointed by the City Council for a four-year term, and may or may not be reappointed by the Council for the next four-year term.  The City Clerk serves the City Council and Mayor, directs the operational activities of the City Clerk’s Office, is responsible for the recording, filing, coordinating, and supplying of all official transactions of the City, enforces certain business-related permits, serves as a central information source for City activities.  The work of this position is directed by the Mayor and City Council and is performed under the general supervision of the Mayor.

Primary Responsibilities:

• Coordinates and supervises the preparation and distribution of Council agendas and supplements
• Attends City Council meetings and maintains a record of votes; prepares official minutes of Council activities; processes all official documents related to Council activities
• Provides official notification to the public regarding City Council meetings
• Receives all correspondence addressed to the City Council and all other materials and documents requiring City Council approval and adoption
• Receives legal publication notices including public notices, official actions and ordinances; records and publicizes legal notices, ordinances and City Council minutes. Ensures legal requirements are met regarding public notices, publications and posting of City business
• Prepares ordinances for codification; oversees the codification of ordinances into the municipal code
• Serves as custodian of official City records and public documents; retrieves public records for the general public and city staff; manages retention and disposal of records; provides information on ordinances, resolutions and policies; provides copies of records; attests and certifies official documents and copies
• Coordinates public records request to ensure compliance with public records laws
• Oversees or performs an accurate recording of the proceedings, preparation of the minutes, recording, indexing and filing for the public record; distributes information as requested.
• Answers questions and provides information to the general public; responds to citizen inquiries and complaints
• Works in cooperation with Tallapoosa County to prepare and maintain city election materials and assists with election procedures for City
• Within the Clerk’s department: assigns, and delegates work; determines work procedures and monitors workflow; supervises staff and conducts performance evaluations; prepares and administers departmental budget
• Develops and maintains electronic and hard copy files to access information and provides reports and research for the public and council; operates a variety of standard office equipment to access necessary information and archive documents in accordance with State law
• Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community
• Attests to all resolutions, ordinances, contract, and agreements on behalf of the Council and as evidence of the authorization of such documents by the council.
• Works closely with risk management staff to ensure compliance with City policy and applicable federal and state laws regarding employee safety and insurance safety programs, investigation and processing of personal injury and property damage claims, and citywide contract administration.
• Performs notary services
• Performs all other duties that may be required by State statutes and City Ordinances
• Performs other related duties as assigned

Job Requirements:

• Must be a graduate of an accredited four-year college or university with a major study in public administration, business administration or related field, or five (5) years of professional experience in public administration, preferably for municipality; including two (2) years of people management experience
• Certification as a City/Municipal Clerk preferred upon hire or required to obtain within three years of hire
• Must pass criminal background check 
• Position requires an extensive depth of expertise and knowledge in public records that can be used to develop policies and procedures as well as determine efficient and innovative ways to accomplish the organization’s business strategies 
• Must possess a valid Alabama driver’s license and a driving record suitable for insurability.
• Ability to establish and maintain effective working relationships with other municipal employees, City officials and general public. 
• Ability to clearly communicate information both verbally and in writing
• Ability to maintain a high degree of confidentiality commensurate with duties and responsibilities of the City Clerk’s Office
• Ability to work on activities involving a continual reoccurrence of deadlines where work product accuracy is critical.  Extensive knowledge in Microsoft Office (PowerPoint, Excel, Word, and Outlook)

Job Posting Dates:   11/8/22 – 11/22/22             

City Employees interested in this position should contact Kathy Railey at 256-329-6782.

Seniority alone will not be the determining factor.  Applicants must meet all requirements. 

External applicants may apply online by clicking here. 

The City of Alexander City is an Equal Opportunity Employer