Administrative Assistant

Job:                            Administrative Assistant                         

Department:            Building Department

Pay Rate:                   Grade 15

Hours:                        Daytime Hours  (occasional overtime)                                                  

Summary:

Administrative Assistant is responsible for providing administrative support to the Building Official and Code Enforcement Officer; including but not limited to: greeting the public and answering the telephone, issuance of permits, work orders and business licenses, maintaining files, and issuing correspondence.

Primary Responsibility:

Perform administrative work in any respect of public administration; process permits, work orders, business license and collect fees for permits and utility taps
Responsible for administrative support for the Planning Commission, Board of Appeals and the Board of Adjustments
Monitor progress of ongoing and special projects
Independently compose professional letters and memoranda
Greet public and answer the telephone, assist public with issues, questions or concerns
Maintain accurate records and Building Department files
Prepare and organize documents for meetings
Record complaints and ensure that the appropriate actions are taken to resolve the issue
Schedule meetings and inspections
Collaborate with various City departments
Evaluate and determine amounts owed for taxes and licenses, as well as Grease Trap permits and fees
Assist the Business Licensing and Tax Department daily by issuing business licenses and collecting tax fees
Issue Certificates of Solicitation

Manage time sensitive deadlines for enforcement notifications
Perform other job related duties as assigned

Job Requirements:

Must have Associate’s Degree in General Business, or related field or equivalent work experience
At least 3-5 years of administrative work experience 
Outstanding customer service skills, punctual, courteous, ability to multi-task and meet deadlines
Ability to work efficiently and independently without direct supervision 
Must have good organizational and time management skills  
Must be proficient in Microsoft Office Word and Excel 
Must be willing and able to become a notary public 
Must have good communication skills in expressing ideas clearly and concisely and excellent phone etiquette
Must have a positive attitude, be high energy and focus driven    
Ability to maintain confidential files in a timely, efficient and orderly fashion
Ability to establish and maintain effective working relationship with the general public, elected officials, department heads and local business community
Well-developed written and verbal communication skills   
Experience answering a multi-line telephone system 
A successful candidate will be self-motivated, organized and detail-oriented with an ability to multitask while working in a fast-paced environment. This position requires a lot of teamwork

Posting Dates:  3/9/21 – 3/15/21

City Employees interested in this position should contact Kathy Railey at 256-329-6782.  Seniority alone will not be the determining factor. Applicants must meet all requirements. 

External applicants may apply at City Hall or obtain an application, or from the City website at alexandercityal.gov and email to Kathy.railey@alexandercityal.gov.

City of Alexander City is an Equal Opportunity Employer